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A motion amending Article II, subsection O “Recording of Minutes & Voting” of the Rules of Council, adding a new subsection O (2) to provide for a housekeeping provision to ensure all available minutes be approved prior to the end of each term of Council.
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Whereas, it is the practice of Allegheny County Council to approve minutes for committee and regular meetings prior to making them available to the public; and
Whereas, there are inevitably minutes left from the previous term from the last committee meetings held which have not been approved by the committees which generated them; and
Whereas, the Pennsylvania Sunshine Act entitles the public to inspect and copy meeting minutes; and
Whereas, following each municipal election cycle new committees of Council are established at the January meeting commencing each Council term; and
Whereas, the new term will necessarily include new council members and different committee memberships, Council desires to approve all unapproved minutes prior to membership changes allowing the members to approve the minutes for meetings which they attended; and
Whereas, in the interest of efficiency and public availability of the minutes Council desires to conduct housekeeping during the final meeting of each term to approve all outstanding minutes for the current term prior to its expiration;
NOW THEREFORE, IT IS MOVED, BY THE COUNCIL OF ALLEGHENY COUNTY,
Council hereby approves the following amendment to Article II, subsection O “Recording of Minutes & Voting” of the Rules of Council:
O. Recording of Minutes & Voting
1. At all regular, special, committee, and emergency meetings, the Clerk shall be responsible for maintaining a record of all votes, minutes, and meeting summaries. Minutes shall include the date, time, and place of the meeting, the names of members present, the substance of all official actions and a record by individual member of the roll call taken, the names of all citizens who appeared offi...
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